Job Description

We have a new opportunity for an Audio Visual Project Coordinator based in London, to assist the project managers and teams by monitoring and implementing the framework for them to operate within.

This role also includes managing and coordinating smaller projects, where it is not viable / economical to assign dedicated Project Managers

The Audio Visual Project Coordinator role will also include supporting Project Managers where necessary with Admin, customer communication, such as email and telephone calls.

The Audio Visual Project Coordinator must be competent enough to co-ordinate project resources such as people, information, rooms and equipment both solely and as a support mechanism to the Project Managers

Key Responsibilities:

• Maintain and support customers and their needs
• Assisting in ensuring that projects are run in compliance with their customer’s requirements
• Providing guidance and feedback to project teams
• Providing a general ‘readily available’ interface between their customer and the Business
• Managing and monitoring individual & collaborative work loads
• Maintaining and integrating project plans
• Tracking & reporting overall progress
• Administering the project budget and tracking project costs
• Planning & scheduling resources for a group of projects
• Monitoring resource utilisation
• Performing quality reviews
• Establishing and maintaining the project documentation library.
• Weekly updates to the Operations Manager for submission to the directors

Person Specification:

• Excellent organisational skills
• Sociable
• Excellent customer service skills with a friendly and helpful approach
• Administration skills including typing and reporting using Office applications
• The ability to deliver under pressure with minimum supervision
• To communicate effectively with people at all levels
• Good oral and written communication skills with strong eye for detail
• A positive and enthusiastic approach to delivering the role
• Experience of meeting targets and deadlines and working under pressure
• Problem Solving
• Able to work well within a team
• Self-Management / Communication / Planning/Organising